Five Essential Tools that Make Time Management Easy

Many people find themselves feeling frustrated with their day. Successful people will tell you that part of their success is due to great time management skills. The more a person can get done in a day, the more successful they will be. The key to this fact is that you must get more done, without actually feeling the repercussions of doing more. By using time management skills, you will be doing more, but you won’t feel stressed, out of balance, overwhelmed, unsatisfied, or unprepared. Use these five essential tools that make time management easy to get your life back on track for good.

Get Organized

Getting organized is the first step in the time management process. It is the lengthiest step for many, so be sure to get it out of the way first. Getting organized might mean different things to different people. If you often find yourself sitting at a desk swamped with papers that fly around the room every time you begin searching for something, then you need to start with your workspace. Cleaning and organizing your workspace is very important for time management. Develop your own system of storing and filing that works best for you. If it makes sense to you, then you will be more likely to stick with it. Clear everything off of your workspace except for things you use daily. Keep everything else in drawers or bins under your desk. Once you are clear of the clutter, you will be able to move on to other time management skills.

Prioritize

A time management expert would tell you that when prioritizing your day, you should keep in mind that a good part of your day should involve important matters, but not urgent matters. By using the other time management skills, there will be very few urgent matters in your daily schedule to worry about, so this should be no problem. To figure out what is important for the day, take fifteen minutes at the start of each day, or at the end of the day before, and make lists of tasks that need to be worked on that day. You can either number them by importance or group them by what must be finished that day and what should be started that day, but can be finished another day. Carry this list with you at all times. You may be able to make a few phone calls while in the car pool line at your child’s school.

Tools of the Trade

Having proper time management tools is essential for great time management. Use what you feel most comfortable with. If you love your calendar, then do not feel pressured to switch to a new computerized handheld device. If you are thrilled with your Palm Pilot, use it like it is oxygen. Whether you carry a calendar or a hand held device, be sure to keep them in a medium sized planner you can always carry with you. Keep paper, a pen, and business cards in the planner as well.

Working Ahead

Allow time in your schedule for working ahead on upcoming projects. This may be difficult to do, but you may find yourself less stressed if you attempt to work ahead instead of sitting down for four hours of television watching a night. Although you don’t have to try this every single day, you may want to try it at least three nights a week, or on a weekend night. It may be difficult at first because you may be trying to catch up with your new schedule, but once everything get rolling, it will be easy for you to work ahead.

Schedule Wisely

When you are scheduling errands or appointments, do so in a logical manner. If you need to be on one side of your city, try to do all weekly errands that are located on that side of the city all in one day. This will keep you from wasting travel time. If you group your projects by location, you will save a bundle of time. You may need to figure this into your prioritizing, so make sure location weighs in on your lists as well. Try different approaches until you find the best one.

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